A trade promotion is a free entry competition, to promote goods and services, conducted by a registered business. Each state and territory have their own regulations for running trade promotions, and therefore it is important to carefully consider these requirements when planning your activity.
What type of competition will you be running?
The regulations that will apply to your promotion will largely depend on the type of activity you want to run.
Broadly speaking, there are two types of trade promotion competitions in Australia: games of chance and games of skill.
Game of Chance
A game of chance is a game whose outcome is determined purely by chance. For example, it would be considered a game of chance if winners are determined by a random competition draw or a scratch and win mechanic, where no skill is involved in determining a winner.
The most common examples of game of chance:
· random prize draws; and
· instant win mechanics, such as scratch and win.
A trade promotion permit is generally required when there is chance involved in determining the winner.
For a standard game of chance promotion (e.g. draw, instant win mechanic), permits may be required in SA, ACT, and NT, and an authority may be required in NSW, depending on where the promotion is conducted and the prize pool (as outlined below).
In some instances, limited gift with purchase offers are also considered games of chance which may require competition permits. The States that may require permits and when they require a permit are outlined below. Please note these only apply if the offer is available in these States.
· NSW (2 or more steps and gift pool over $10K = Authority Required): If a person does not know at the time of purchase whether or not they will receive a gift, and the gift pool is greater than 10K then an authority will be required in NSW. A classic example is where a consumer purchases in store and then goes online to claim a gift. If there are only 50 gifts available, they won’t know when they complete the purchase whether or not they will receive the gift when they go online to claim; or if at that point all gifts have already been exhausted.
· ACT (online claim = NO permit; mail claim = permit required): If there is chance in ordering claims then a permit is required in ACT. If a person submits a claim online, you can time stamp claims and it will be possible to determine which are the first X claims to be received and no ACT permit would be required. If claim is via mail, you could receive 100s pieces of mail delivered at the one time and it will be impossible to pinpoint which was the first received.
· SA (if gift pool over $5,000 = Permit Required): If the total ‘gift’ pool is over $5,000, then a permit is required in SA.
Game of Skill
A game of skill is a competition which requires an entrant to apply a level of thought and skill to their entry, and where the winner/s are determined based on qualitative methods rather than chance.
The most common examples of game of skill are outlined below:
- Answer Judgeable Question: Answer a question in 25 words or less, and entries are judged e.g. based on creative merit, to determine the winner.
- Post/Submit a Photo: Post a photo which meets certain requirements and photos are judged to determine the winner. E.g. take a photo of yourself at the Melbourne Show and post to your Instagram account
- Trivia: Asking entrants trivia questions and awarding prize to person who obtains most correct answers.
- Highest Sales: Encourage sales of your products by awarding a prize to the salesperson who sells the highest volume or dollar value in your product during the promotional period.
Terms and conditions
Regardless of the kind of trade promotion you intend to run, full competition Terms and Conditions will be required, to set out the details of the promotion, protect the Promoter, and to comply with State and Territory regulatory requirements. Competition Terms and Conditions in effect create a contract between the Promoter and the consumer. Therefore, non-compliance with the competitions will amount to a breach of contract.
As mentioned, trade promotion competitions are regulated by state and territory regulations, and therefore the contents of competition Terms and Conditions will depend on where the Promotion is being conducted. If the Promotion is being conducted nationally, or in several jurisdictions, the Terms and Conditions must be drafted in accordance with the most restrictive requirements.
For national game of chance trade promotions, the following will generally need to be included in the Terms and Conditions:
· the Promoter’s details, including ABN;
· the promotion period;
· closing date and time for entries;
· draw date(s) and the draw method;
· full prize particulars, including the value of the prize;
· the method of claiming the prize;
· notification and publication particulars;
· a privacy clause, in accordance with the Australian Privacy Principles
Please note this is not an exhaustive list, and the requirements can be complex. We recommend
obtaining legal advice to ensure that your promotion is fully compliant.
The contents of most clauses will depend on the states and territories requirements and time frames, which must be adhered to when drafting competition Terms and Conditions. For example, the following requirements apply for notifying winners:
· VIC- in writing (e.g., e-mail, mail, fax, SMS);
· ACT- within 21 days of the prize draw, in writing (e.g., e-mail, mail, fax, SMS; and
· SA- within 14 days of the prize draw, in writing (e.g., e-mail, mail, fax, SMS)
Including all the different requirements would substantially lengthen and complicate the competition Terms and Conditions, and therefore, for a national promotion, the competition terms should include the most stringent requirement to ensure compliance in all states and territories. So, looking at the example above, the competition terms and conditions would include notification of winners in writing within 2 days of the prize draw.
Games of skill do not require permits in any state or territory; however, they must still comply with the regulatory requirements.
Depending on the prize pool and
whether the promotion is run, games of chance may require trade promotion permits or an authority in:
· ACT; and
NT may also require a permit if one is not received in any of the other states or territories with trade promotion competition permit systems.
To apply for a trade promotion permit or to run a promotion under a NSW authority, the full competition terms and conditions will need to be drafted for your game of chance, in accordance with the state and territory trade promotion regulatory requirements. Notably, the requirements are more extensive for games of chance, with varying state and territory requirements for conducting the prize draw, notifying winners, publishing results, and awarding unclaimed prizes.
Once the game of chance competition terms are submitted to the departments, approval can take up to 14 days, and therefore it is best to plan in advance for game of chance competitions, to ensure there is sufficient time to draft the competition terms and receive the necessary approvals. Permit fees will also apply, depending on the total prize pool.
Post Promotion Requirements
Once the Promotion has concluded,
Some key requirements for national promotions to be aware of after your competition has closed, include:
· Drawing winners within 1 month of entry closing date
· Notifying winners within 14 business days & in writing
· Distributing Prizes: Within 28 days of draw
· Publishing winners:
Winners of prizes over $250 must be published within 30 days of draw.
Where to publish?
Online: if entry only online
Newspaper: if multiple forms of entry, not only online
Sufficient records of the promotion must also be kept in accordance with the requirements of each state and territory. For national promotions, all entry forms, proof of purchase receipts, barcodes, coupons and ticket butts etc., must be retained for at least 12 months after the promotion has ended. In addition, general records, including Terms & Conditions, winners’ names, addresses & their prizes, must be retained for 5 years. Victoria also requires that an accounting of all entries be kept for 3 years.
Plexus Promotion Wizard can assist with the complete life cycle of your promotion, from drafting terms and conditions to contacting and publishing prize winners.